COVID-19 Access Services: Rooms

Reservations are not being taken unless appropriate social distancing can be maintained

Rooms 108 and 508 are available to PVAMU faculty and staff, not currently available on Saturdays nor Sundays. Officially recognized student organizations may schedule the room through their sponsors.

• Check in with the Circulation Desk when you arrive.
• Maximum occupancy limit on rooms
  Public Events Room 108 – 100 people
  Library Conference Room 508 – 30 people
• Room 108 can only be booked for the current semester.
• Schedule the room using the Book a Room link on the library webpage with plenty of time to have it arranged for your event.
• Cancellations – Please use link in confirmation email to cancel the room reservation.
• State law prohibits smoking in the library building.
• No Candles and Incense (open flame devices): In conjunction with fire safety regulations.
• Money cannot change hands – meaning nothing can be sold in the room nor charging a fee to attend.
• Maximum seating for Room 108 is 72
• The room must be left in order – trash should be removed or left in trash containers, including any food, utensils, or catering items.
• The Library is unable to provide additional tables, chairs, telephones, fax machines, or rearrangement of the room.

The room is to be left in clean presentable condition.

John B. Coleman Library’s group study room on the 4^th floor provide a place for our PVAMU students to engage in collaborative work and study. Staff may ask group study room users to leave if the room is being used for anything other than its intended purpose. Single users in the group study room may be asked to vacate the room. Priority will be given to groups.

The Group Study Room is first come-first served; no reservation required. Because the room is not reserved, an honor system of cooperation is expected from every student.

Damage to the room will result in the loss of the ability to occupy the room. Noise levels from any conversations must not disturb others. All group study room users are expected to be courteous and leave the room ready for the next group. Unattended personal property may not be used to “hold” a room by any individual or group and may be removed by Libraries’ staff to allow others to use the space.

Staff reserves the right to enter the group study room at any time. Any obstruction to the windows is prohibited. The University and its staff are not responsible for unattended, lost, stolen, or damaged personal items.

Eating is allowed in the group study room, however, spilled food and drink are damaging and degrade the overall longevity and comfort of library furnishings. Use covered mugs and cups, avoid messy foods and report spills immediately. Clean up after yourself, dispose of trash properly, and empty liquids into bathroom sinks.

John B. Coleman Library’s individual study rooms on the 2^nd floor provide a place for our PVAMU students to engage in private study and video conferencing. Staff may ask room users to leave if the room is being used for anything other than its intended purpose.

The Individual Study Rooms are available for 2 hour periods; reservations are required. Rooms must be occupied within 15 minutes of requested time. Circulation staff reserve the right to allow use of rooms for two hour periods (first come, first served) when no reservation is pending.

Damage to the rooms will result in the loss of the ability to occupy any of these rooms in addition to any fines and fees for cost of repair or replacement. Noise levels from any conversations must not disturb others. Study room users are expected to be courteous and leave the room ready for the next individual. Unattended personal property may not be used to “hold” a room and may be removed by Libraries’ staff to allow others to use the space. Staff reserves the right to enter any study room at any time. Any obstruction to the windows is prohibited. The University and its staff are not responsible for unattended, lost, stolen, or damaged personal items.

Eating is allowed in the John B. Coleman Library, however, spilled food and drink are damaging and will degrade the overall longevity and comfort of library furnishings. Study room users are expected to be responsible and considerate, leaving room free of food, drink and waste.