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John B. Coleman Library Ask A Librarian

Scholarly Communication & Institutional Repository: What is Scholarly Communication

Scholarly communication(SC) is the process by which academics, scholars, and researchers share and publish their research findings so that they are available to the wider academic community and beyond.

Scholarly Communication Life Cycle


infographic depicting the scholarly communication life


What is Scholarly Communication

 Scholarly communication(SC) is the process by which academics, scholars, and researchers share and publish their research findings so that they are available to the wider academic community and beyond. 


The United States Copyright Office defines copyright as "a form of protection provided by the laws of the United States (title 17, U. S. Code) to the authors of 'original works of authorship,' including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works."  Understanding copyright is not easy, and it is even more complicated in the digital age. In scholarly communication, copyright is further complicated by issues such as the state of corporate scholarly publishing, tenure promotion and review process, and the alternatives to traditional copyright afforded by the internet and digital technology.

Authors Rights

Provided it meets basic thresholds for originality, as soon as you begin creating a work in any fixed medium (including an electronic medium), the work is copyrighted and no other actions are necessary for it to be protected. But, when you sign a contract to publish that work, you may be asked to transfer your copyright. Many academic publishers require that authors sign away the rights to their work, although this doesn't always have to be the case. Authors can retain the rights to their work in several ways: by using Creative Commons license, by publishing in open access journals, or by negotiating an author's addendum to the traditional scholarly publishing contract.

Open Access

Open access to scholarly literature and research, as defined by the Budapest Open Access Initiative, means "its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited."

Self Archiving

Self-archiving is a strategy used by authors to make their scholarly works available on the open web--to provide open access. In this context, the contents are usually journal articles, conference or technical reports, theses and dissertations, or data sets. A scholarly work is self-archived if it is posted to a personal or professional web site, deposited in an institutional repository, or contributed by the author to a disciplinary archive such as the Social Science Research Network (SSRN), arXiv, or PubMed Central.

Data Management

The National Science Foundation (NSF) requires that all grant proposals include a supplementary Data Management Plan (DMP) of no more than two pages. Additionally, the National Institutes of Health (NIH) requires researchers to share their data and many granting organizations are considering adopting DMP requirements similar to the NSF. Increasingly, more funding agencies, including the National Endowment for the Humanities, are requiring data management plans.

New developments in the scholarly communications world?

Digital Commons @ ( activation 2020)


The Bepress Digital Commons at J B Coleman Library Prairie View A & M University will be going LIVE Jan 2020.The repository goal relates to collecting, preserving, and disseminating the intellectual and creative output of PVAMU faculty, staff, and students while supporting the ongoing mission of Prairie View A & M University as a land-grant university.   

Benefits of Institutional Repositories

  • Authors can deposit a version of their published work
  • Increased professional visibility; greater impact of scholarship
  • Works discoverable via commercial search engines
  • Access to download statistics
  • Access to social media citation metrics or Altmetrics
  • Long term preservation of works; authors not responsible for archival storage
  • Permanent links to works

Institutional Repository Contents

Contents of an Institutional Repository could include (to list a few):

  • Faculty scholarship
  • Peer reviewed Journals
  • Student works, journals, electronic theses and dissertations
  • Campus documents
  • Image galleries
  • Research datasets
  • Special Collections and University Archives
  • Open Education Resources (OER)

  • Conference and Events

  • Research Centre Collections

SelectedWorks Guide for Authors


Step 1. Create an account.  Click “Menu” on the upper right hand corner of the page and then click “Sign up”

Step 2. Open your email and verify the link that Bepress sent to you.

Step 3. Log in your account

Step 4. Add a your photograph, etc

Step 5 Add your articles, presentations etc

Scholarly Communications Librarian

Profile Photo
Henry Koshy
OER, Digital Commons
Prairie View A & M University
J B Coleman Library
Prairie View, Texas 77446
Room 111B

John B. Coleman Library
Mailing Address: P.O. Box 519, MS 1040, Prairie View, Texas 77446
Physical Address: L.W. Minor St. / University Drive, Prairie View, Texas 77446
Reference: (936) 261-1535, Circulation: (936) 261-1542

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